{"id":3077,"date":"2023-09-08T10:46:55","date_gmt":"2023-09-08T10:46:55","guid":{"rendered":"https:\/\/project.co\/?p=3077"},"modified":"2024-11-19T17:20:16","modified_gmt":"2024-11-19T17:20:16","slug":"project-communication-plan","status":"publish","type":"post","link":"https:\/\/project.co\/project-communication-plan\/","title":{"rendered":"Project Communication Plan: Why You Need One & How to Create It"},"content":{"rendered":"
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Successful project management is about more than just delegating tasks and allocating resources. It’s about effective communication that keeps everyone on the same page, minimises misunderstandings, and paves the way for achieving desired outcomes. That’s where a solid project communication plan comes into play.<\/p>\n\n\n\n

In this article, we’ll explore why having a project communication plan is so crucial and why it should be an essential part of any project management strategy. <\/p>\n\n\n\n

Plus, we’ll walk you through the essential steps to create an effective communication plan tailored to your project’s unique needs.<\/p>\n\n\n\n

So, let’s dive in and unlock the secrets behind building a robust project communication plan that can transform the way you manage projects.<\/p>\n\n\n\n

What is a project communication plan?<\/strong><\/h2>\n\n\n\n

A project communication plan outlines how important information will be communicated throughout your project, who will be communicating, and when that information will be shared. <\/p>\n\n\n\n

This communication plan should bring value to everyone involved in the project, including project stakeholders, project manager or managers, and clients. <\/p>\n\n\n\n

It\u2019s really all about the when, how, who, and what of your communication strategy<\/a>! Here\u2019s an example (based on a company that\u2019s creating an explainer video for a client):<\/p>\n\n\n

\n WHEN<\/strong>: We will communicate with the client every Friday at 2pm
HOW<\/strong>: We will communicate via Google Meet and share the conference link in advance
WHO<\/strong>: The creative team working on the project will be involved (scriptwriter, storyboard artist, and animator) as well as the stakeholders on the client\u2019s side
WHAT<\/strong>: The weekly meetings will be for the creatives to give an update on progress and for the client to bring up any potential questions or issues\n<\/div><\/div>\n\n\n

Why is a project communication plan important? <\/strong><\/h2>\n\n\n\n

A project communication plan is important because it can ensure your project stays on track, on time, and on budget. <\/p>\n\n\n\n

A good project communication<\/a> plan also ensures that all stakeholders are informed on the progress of the project, increasing customer satisfaction.<\/p>\n\n\n\n

Without a communication plan, you can easily end up with problems and issues.<\/p>\n\n\n\n

Poor communication can result in all kinds of problems, including decreased productivity and even financial loss for businesses. <\/p>\n\n\n

\n <\/i>Statistic\n<\/div>\n
\n 12% of people<\/strong>\u00a0have lost customers to competitors as a result of communication issues in their business.\n
\n Source: <\/strong>Project.co Communication Statistics 2024<\/a>\n <\/div>\n<\/div><\/div>\n\n\n

This issue can be easily solved with a strong project communication plan. And once you have one in place, you can use it for all of your projects in the future so that communication is improved indefinitely. <\/p>\n\n\n\n

How to create the perfect project communication plan<\/strong><\/h2>\n\n\n\n

1. Choose a project management platform<\/strong><\/h3>\n\n\n\n

Inviting your internal project team and your clients (if applicable) to work together on a project management platform is one of the best ways to ensure your project communication<\/a> gets off to the smoothest start. <\/p>\n\n\n\n

A project management platform will keep all project communications centralised, meaning that everyone knows exactly where to look for the latest piece of information. <\/p>\n\n\n\n

With Project.co<\/a>, you can not only keep your communications in one place, but also any project files, and tasks that each team member is working on. <\/p>\n\n\n\n

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